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How to Book a CPLS Meeting Room

We recently upgraded our room booking system. Please follow the directions below to create an account and request a room. Click here for a printable set of directions.

Creating an Account

  1. To reserve a room, you will need an account linked to your e-mail address.  You can create an account by clicking login in the upper right corner. 
  2. Click Create an Account Now.
  3. Fill in your first name, last name, email address, password, phone number and a library branch of your choosing.
  4. Click Create Account. Check your email for a confirmation message; click the link to confirm your account.
  5. Login to your account using your email address and password.
  6. Your account will list all your reservations, both pending and approved.  You can also cancel or modify reservations from here.

Reserving a Room

  1. Click Reserve a Meeting Room or the Multimedia Studio or if you want to reserve a study room click Reserve a Study Room on the library’s website.
  2. Enter the date (ex. 02/15/2016) and times (ex. 11:00AM, 3:00PM) you wish to book a space. Make sure the AM/PM is correct.
  3. Click Search for a Space. You will see a list of all rooms available during that time.
  4. You can narrow your search by selecting a specific branch under Locations.
  5. You can modify your reservation time using the sliders at the top of the screen. You can toggle between time and date to see other available spaces.
  6. Click Pick Me! when you see the booking you want.
  7. At this point you must login or create an account if you don’t have one.
  8. In the box provided, enter a detailed purpose for the meeting.
  9. Choose your organization from the drop down list.
    • If your organization is listed but this is your first time booking a room, click Join an Organization and choose your group from the list available.
    • If your organization isn’t listed, choose New Organization and indicate your group’s name in the Purpose section so we can add you to the list.
  10. You will receive an email confirming your request.
  11. When the request is approved (or denied), you will receive a final confirmation email.

Main Library

Monday: 10 AM-6:30 PM
Tuesday: 10 AM-8 PM
Wednesday: 10 AM-8 PM
Thursday: 10 AM-6:30 PM
Friday-Sunday: 12 PM-4:30 PM

  • Conference Room (capacity: 16 people, 525 ft²): includes electricity and wifi.
  • Meeting Room A/B (capacity: 340 people, 2,380 ft²): includes electricity and wifi.
    • Meeting Room A: tables, chairs, podium, projector, screen
    • Meeting Room B: tables, chairs, kitchen access
  • Study Room A (capacity: 1-8 people): includes SmartTV, electricity and wifi.
  • Study Room B (capacity: 1-4 people): includes electricity and wifi.
  • Study Room C (capacity: 1-4 people): includes electricity and wifi.
  • Multimedia Studio: A 15-minute studio orientation is required for first-time users and must be scheduled before the reservation is confirmed.
    • Equipment: Green screen and backdrops; lighting (continuous lighting rig, reflectors); microphone; iMac with Adobe Creative Cloud; video camera.)
    • Please note that headphones are not provided by the library. If you wish to make an audio recording, please bring your own headphones. Our studio will soon have soundproofing, but not at this time.

Countryside Library

Monday-Thursday: 10 AM-6:30 PM
Friday-Sunday: 12 PM-4:30 PM

  • Conference Room (capacity: 10 people)
  • Meeting Room (capacity:100 people)

Study rooms are available by request.


East Library

Monday: 10 AM-6:30 PM
Tuesday-Wednesday: 11 AM-7:30 PM
Thursday: 10 AM-6:30 PM
Friday-Saturday: 12 PM-4:30 PM

  • Meeting Room A/B (capacity: 100 people)
    • Meeting Room A: tables, chairs, kitchen access
    • Meeting Room B: tables, chairs, podium, projector, screen

North Greenwood Library

Monday: 10 AM-5:30 PM
Tuesday-Wednesday: 10 AM-7:30 PM
Thursday: 10 AM-5:30 PM
Friday: 12 PM-4:30 PM

  • Meeting Room (capacity: 70 people)