Neighborhood Activity Planning Checklist & Helpful Hints For a Successful Party
- Identify a coordinator for the event. Fill out the permit application at least 15 days prior to the event date. Public Communications will issue the party coordinator a permit letter upon approval, via email, unless otherwise requested by the coordinator. Contact Lawrence Young Jr. at (727) 562-4559 if requesting permit letter be sent by some other means than email.
- Ask for help from your neighbors. Then assign duties to others such as publicity, food & refreshments, children’s activities, adult games, entertainment and set-up/breakdown. Note: Section 6.31 (4) (b) of the Code of Ordinances prohibits the possession of any opened or unsealed container of alcoholic beverage in any public park or right-of-way. The City of Clearwater does not convey permission to violate that code section. Please be sure to plan your activity accordingly.
- Barricades are required if requesting a street closure for your activity. Events scheduled after dark must have lighted barricades. Barricades can be rented from private companies. The Police and Fire Departments will review each permit including the street requested to be closed An alternative street may be selected if a safety issue is identified.
- Inform neighbors of the scheduling of street closures and times the road will be closed and reopened.
- If music is part of the block party celebration, please note the music should be turned off by 9 p.m. Sound permits are only required in City parks.
- As food is generally a staple for block parties, consider pot-luck style, or consider having the event catered. A voting contest for the best items (such as a dessert) can also generate more food for the party and add to the festivities. Inquire whether a neighbor has a grill to use at the party.
- Consider holding an event for the kids to participate, such as a decorated bicycle parade or talent show.
- Consider kids and adult games and friendly competitions. Possibly a treasure hunt, arts and crafts, etc.
- Consult with your neighbors about their hidden talents to use in providing entertainment for the party.
- Invite, via the permit application, members of the Clearwater Police and Fire Departments to the party. Children enjoy the big fire trucks and it gives folks an opportunity to meet the protectors of our community.
- Place waste and recycling containers near all eating areas. All debris must be cleaned from the street and front yards at the end of the party. Individuals should put out the trash on their regular collection day. Leave nothing behind but memories.
- And, finally make SURE to take lots of photos. The City of Clearwater has a Facebook page and will post your party photos there. It may encourage other neighborhoods to have their own block party. Photos can be accepted from a smart phone. Submit to Lawrence.Young@myclearwater.com. Please include, if possible, the names of the persons in the photos, and neighborhood in which the party was held.