2021 Annual Water and Reclaimed Water Repair and Improvements

Notice is hereby given that the City of Clearwater (City) is accepting sealed bids on the work of: The intent of this bid is to obtain competitive prices to establish an annual contract for on-call (as-needed) services for water and reclaimed water infrastructure repairs and improvements on a non-emergency (scheduled) or emergency basis (Group A); and on-call (as-needed) services for utility related asphalt repair and resurfacing (Group B); and on-call (as-needed) services for utility related concrete aprons, sidewalks, and curbs (Group C) plans will not be provided upon initial bid. The City of Clearwater owns, operates, and maintains 586 miles of potable water main and 140 miles of reclaimed water mains. The work that may be included as part of this Contract Group A may include but is not limited to point repairs, pipe installation/replacement (with various different installation methods), valve installation/replacement, service line installation, hydrant installation, etc. The work that may be included as part of Group B may include but not be limited to asphalt milling, asphalt replacement, patch repairs, base removal and repair, etc. The work that may be included as part of Group C may include but not be limited to concrete sidewalk, apron, and curb repair. Specific work for this contract (all groups) will be at the request of the City by a work order request. All quantities are estimates only and the city of Clearwater (City) is not obligated to purchase any minimum or maximum amount during the life of the contract. All of the work is to be administered per Section III, Section 11.3, Unit Price Work, of the Contract Documents.

The city reserves the right to increase funds during the contract term if work exceeds original estimates, subject to required authorizations. Beyond the initial one-year term, the city reserves the right to renew the contract for up to three (3) years, for a total contract length of four (4) years.

The successful contractor for Group A will be required to enter into a contract with the City of Clearwater and provide all labor, equipment, and materials for water and reclaimed water infrastructure improvements and repairs. The City has an expectation as part of this contract that the successful contractor(s) will mobilize in an expedited manner during emergencies in order to minimize water and reclaimed water outages for City residents. The City shall define what constitutes as an emergency. For emergency repairs, estimates shall be provided by the contractor within 3 hours and mobilization shall occur within 6 hours. Mobilization, whether nonemergency or emergency, shall be per work order request as defined by the City. Each work order may include more than one individual project. Estimates are required to be provided by the Contractor for all work unless otherwise authorized by the City Project Manager (PM).

The successful contractor for Group B will be required to enter into a contract with the City of Clearwater and provide all labor, equipment, and materials for asphalt milling and resurfacing repairs. The successful contractor for Group C will be required to enter into a contract with the City of Clearwater and provide all labor, equipment, and materials for concrete apron, sidewalk, and curb repair. Each work order for Group B and C may include more than one individual project as defined by the City. Mobilization shall be per work order request as defined by the City. Estimates are required to be provided by the Contractor for all work unless otherwise authorized by the City PM.

The various items shall be performed in accordance with City of Clearwater specifications and in conformity with the existing condition of the pipe, its grade, and dimensions. All work shall be completed in accordance with the City of Clearwater Construction Standard Details, Index No. 101 through 120 and 400 through 608 unless otherwise directed. Products, materials, dimensions specified in this section (IV) and preferred products list shall supersede those products, materials, and dimension called out in the City of Clearwater Construction Standard Details, Index 101 through 120 and 400 through 608.

The Contract will be on the basis of materials and equipment specified or described in the bidding documents. The materials and equipment described herein establish a standard of required type, function, and quality. No item of material or equipment will be considered by the Engineer and/or City as an “or-equal” item unless written request for approval has been submitted by the Bidder and has been received by the City at least 15 days prior to the date for receipt of Bids. Each request shall conform to the requirements of the General Conditions. The City’s decision of approval or disapproval of a proposed item will be final. Warranty for all work conducted under this contract shall be one (1) year for labor. Materials shall comply with the individual products installed.

The Contractor shall provide copies of a current Contractor License/Registration with the state of Florida and Pinellas County in the bid response.

The Contractor shall provide portable project signs as described in Section III, Section 23 of the Contract Documents. The final number of project signs will be determined at the beginning of the project based on the Contractor’s schedule of work submitted for approval. Additional project signs may be required at no additional cost to the city due to the Contractor’s schedule of work.