Doing Business with the City


A Guide to the Policies and Procedures the City Follows in Procuring Products and Services

Procurement & Contracts

The city of Clearwater Procurement Division is responsible for centralized procurement of commodities and services in excess of $10,000 for all city of Clearwater departments except specific engineering construction contracts. This includes all aspects of the purchase from the review and final approval of a department requisition to issuance of a purchase order or contract.

Notice of Solicitations

Current solicitations are available online at the Bids Website and in the Procurement Division Office, 100 S. Myrtle Avenue, 3rd Floor, Clearwater. Legal ads appear in a publication of general circulation (Tampa Bay Times) and are posted on the State of Florida's MyFloridaMarketPlace.

Current solicitations are available online on this page. The City will be transitioning to our new bids website at Bids Website over the next couple of months.  Once the transition has been completed, in order to submit a solicitation electronically, Vendors will be required to register their company’s information with Vendor Self Services at Vendor Registration.

Solicitation documents can also be obtained in the in the Procurement Division Office, 100 South Myrtle Avenue, 3rd Floor, Clearwater. Legal ads appear in a publication of general circulation (Tampa Bay Times) and notifications are posted on State of Florida's MyFloridaMarketPlace.

How We Buy

The city of Clearwater procurement process is governed by the Code of Ordinances, City of Clearwater, Articles & Divisions, Sections 2.541 through 2.564. Under the Code, several different procedures may be used for purchases. These are:

  • Formal Solicitations: Purchases of $50,000.00 or more are handled via Invitation to Bid, Request for Proposals, or Request for Qualifications.
  • Quotations: Purchases greater than $10,000.00 but less than $50,000.00 require written, phone, or fax quotes.
  • Micropurchases: The city authorizes departments to make purchases under $10,000.00 to support their day-to-day activity, typically via the city's P-Card program. Questions concerning these purchases should be directed to the respective department(s).
  • Other: Properly authorized emergency procurements may bypass normal purchasing procedures. Emergencies, piggybacking, sole source and other exempt procurements require proper documentation and procurement authorization.

Purchase Order Terms and Conditions

The Formal Solicitation Process

Commodities and services exceeding $50,000.00 or greater are procured through the formal solicitation process, unless an exemption exists.

Invitation to Bid/Request for Proposals/Request for Qualifications

Vendors may submit a sealed bid response to the Procurement Division which must be received no later than the published date and time deadline. 

Request for Quotation (Informal)

Respective departments solicit a minimum of three (3) valid quotes directly from vendors.

Approval

The city department that requested procurement of a particular commodity or service and the Procurement Manager will select the recommended vendor. Commodities and/or services greater than $100,000.00 requires City Council approval prior to award. These items may take up to sixty (60) days to complete the process after opening. Purchases between $50,000.01 and $100,000.00 require City Manager approval. Purchases of $50,000.00 or less require approval of the Procurement Manager. This approval process may take up to thirty (30) days.

Construction Contracts

The Public Works Department is responsible for most aspects of construction contracting, including the pre-qualification of contractors.

Contractors and Consultants

The Public Works Department is also responsible for the selection, administration and management of multi-year Professional Engineer/Architect of Record rosters. Any consultant interested in being considered for future opportunities should contact the Department at (727) 562-4750, Municipal Services Building, 100 S. Myrtle Ave., Room #220, Clearwater, FL 33756.

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Surplus Property

Periodically the city will dispose of its surplus property by sale to the general public. Sales of vehicles and miscellaneous property are made through a contracted auctioneer, on-site or at the warehouse location of the auctioneer.

Need Additional Information?

This website page was designed to answer general questions concerning doing business with the city of Clearwater. Procedures described herein are subject to change without notice. For current or further information, contact the Procurement Division.