Public-Private Partnerships (P3) Program

The city considers P3 proposals in two ways:

1. Unsolicited Proposals – Submitted at the initiative of a private entity
2. Solicited Proposals – Submitted in response to a formal city solicitation

Unsolicited Proposals

Private entities can submit either a Conceptual Proposal or a Detailed Proposal without a formal request from the city.

Unsolicited Detailed Proposal

A full proposal submitted without prior solicitation.

A private entity may submit an unsolicited detailed proposal to the city, to initiate the city's consideration of whether to deem the proposed project as a qualifying project and whether to pursue it further under the P3 Statute. The city is not obligated to pursue a project under the P3 Statute, even if the project satisfies the statutory definition of a qualifying project.

Fee: $25,000 (Payment must be made by cash, cashier's check, or another non-cancellable instrument. Personal or business checks will not be accepted).

• Refundable if the city does not evaluate the proposal

Within 90 business days the city will notify in writing:

• Reject, or accept for competitive review and advertise opportunity for competing proposals

During this period, the city may meet with the private entity to gain a deeper understanding of the detailed proposal, and the city may request that the private entity submit additional information. These meetings will be preliminary in nature and will not include or constitute substantive negotiation of agreement terms.

 In considering whether to accept the detailed proposal for competitive review, the city will assess whether: (1) the proposed project is a qualifying project; (2) the proposed project delivery model offers advantages over traditional models, for example, lower cost, shorter schedule, increased investment, etc.; (3) the proposed project is reasonably likely to satisfy the criteria established by the P3 Statute. The city may determine that it requires more than 90 days to complete its review of the detailed proposal and this assessment, in which case it will notify the private entity in writing of how much time will be required. 

 An unsolicited proposal may be rejected by the city at any time. The city has complete discretion and authority to reject any unsolicited proposal it receives. 

 If the city decides to accept an unsolicited proposal for competitive review, the city will advertise the potential opportunity and accept competing detailed proposals.

The city may issue a formal solicitation for proposals on qualifying projects it identifies.

Key Points:

• Solicitation documents will specify applicable P3 statutes and city code sections
• If design work is involved, a licensed professional will prepare a design criteria package
• The city may use other procurement methods, even for qualifying projects

Whether proposals are solicited or unsolicited, accepted detailed proposals undergo competitive review:

1. Negotiation Team Appointment – Within 10 days of receiving all proposals
   • Minimum 3 members (including at least one city employee)
   • Expertise in procurement, contract negotiation, project management
2. Review & Ranking
   • May include oral presentations
   • Ranked in order of preference
3. Negotiations
   • Top-ranked proposer invited to negotiate
   • Interim or comprehensive agreements require City Council approval
4. City Council Considerations
   • Public interest and benefit
   • Ownership and safeguards
   • Cost reasonableness
   • Timely completion

• P3 proposals are subject to Florida’s Public Records Law
• Unsolicited proposals are temporarily exempt from disclosure under F.S. § 255.065(15)
• Proposers claiming additional exemptions must cite the legal basis and separate exempt materials